e-Invoicing Masterclass

15th September 2011, Berlin, Germany

This excellent one day masterclass will help you ensure your e-invoicing project hits 80% conversion. Come and learn from companies that have been through the e-invoicing change, and have so much to teach you. Don’t venture into the unknown without serious guidance from these companies that can tell you how to achieve your e-invoicing targets faster than you thought possible.

Attend this masterclass to:

1. Benchmark where you are against your peers with our pre-conference survey
2. Discover how companies create a compelling business case for payables automation
3. Hear the unknown truths about building your perfect e-invoicing project team
4. Know exactly how to involve procurement in your project
5. Pick up breakthrough supplier enablement strategies
6. Understand new European legal compliance best practices
7. See how the latest e-invoicing technologies really work
8. Ensure you minimise e-invoicing fallouts so you really attain touchless processing
9. Learn how to use alternative channels with e-invoicing to provide an end-to-end purchase-to-pay process
10. Determine how the future of e-invoicing will affect you

e-Invoicing Masterclass

Thursday 15th September 2011, Berlin, Germany

 - Save £200!

08.00 Registration and coffee

08.30 Chair’s welcome – What are your peers doing with e-invoicing that makes their projects exceptional?

Your e-invoicing conversion journey can be painfully slow if you don’t follow best practice. So what strategies can help you make huge strides? Attend this session to discover key trends the industry has witnessed in the last year and find out where you are relative to your peers as we reveal the results of the pre-conference survey.

Susie West, CEO, sharedserviceslink.com
Alex Saric, Director, EMEA Marketing, Ariba

09.00 What is the business case for payables automation?

In this session, ArcelorMittal and Ariba will discuss the key components of a compelling business case. In his presentation, Abhijit Roy will explain how ArcelorMittal defined key business requirements, evaluated the market for service providers, drafted a highly effective business case and RFP, and selected its e-invoicing solution. This information will be especially valuable for organisations looking to get serious about e-invoicing in
2011 and 2012.

Then, Ariba will outline the value drivers for payables automation tools such as workflow and scanning, configurable business rules for invoice validation, and dynamic discounting. With this information, you can determine which options can best help your organisation optimise working capital, eliminate exceptions and consolidate master data.
 

Abhijit Roy, CEO, Shared Service Centre Europe Poland, ArcelorMittal
Andreas Thonig, European Account Manager, Ariba

10.00 Discover the seven actions that built the ideal project team

The project team is key to getting e-invoicing right. We all know this. But what are the critical components that make a winning project team? This session exposes some unknown truths.

Abhijit Roy, CEO, Shared Service Centre Europe Poland, ArcelorMittal

10.15 Morning coffee

10.30 Five key actions to ensure P2P project success
Preparation is key to effectively convert invoice processing from 100% paper to 70%-80% electronic. Save yourself significant effort by attending this session to identify the key factors that make a major difference:

• Defining the project scope, with timelines for each stage
• Aligning with key stakeholders
• Developing a communication plan – for internal and
  external audiences
• Defining the KPIs to track performance against internal
  benchmarks and your peers
• Identifying, targeting and onboarding suppliers 

Alex Saric, Director, EMEA Marketing, Ariba

11.15 Interactive discussion: being successful right from the start with breakthrough supplier enablement strategies
For any e-invoicing initiative, supplier enablement is a critical success factor. Mandating
participation is one popular approach to drive enablement, but not every organisation follows it. This excellent session examines the many variables that can help you maximise supplier adoption, and will include both the buyer and supplier perspectives. Boris Boeckem of AXA will discuss his company’s initiative to convert paper invoices to electronic. Jean Sion of Lyreco will discuss lessons learnt from ten years of e-invoicing with Ariba, and Petra Burssens will share Merck Millipore’s experience with full P2P automation: catalogs, purchase orders and invoicing.

Boris Boeckem, Procurement Business Development and Support, AXA
Jean Sion, e-Business Manager, Lyreco
Petra Burssens, Global e-Procurement Manager, Merck Millipore
Olaf Schrader, Senior Manager, Supplier Enablement, Ariba

12.30 Lunch

13.30 What are the best practices for e-invoicing legal compliance in the emerging legal European landscape?

At the end of 2011, there will be a new set of good practice guidelines produced by industry experts around Europe. How do you match up with these? In this session, industry expert Christiaan van der Valk, who contributed to producing these guidelines with CEN, reveals:

• What the law says
• What is required for your e-invoices to be legally compliant and what you need to do
• How you need to prepare for a new legal landscape with brand new expert guidelines

Christiaan van der Valk, CEO, Trustweaver

14.00 True e-invoicing: how the technology works
This detailed session will look at the technology that drives business commerce collaboration between buyer and supplier. It will address core functionality in a complete solution, including:

• PO and non-PO invoice processing
• Smart invoicing – capturing exceptions at the point of invoice submission
• Support for multiple file submission formats to accommodate the needs of all suppliers regardless of their location, volume or technical sophistication
• Self-service supplier portal for self-administration and bank routing information

Richard Downs, Senior Solution Consultant, Ariba
Martin Jones, European Sales Director, Ariba

15.00 Afternoon tea

15.15 The e-invoicing collaboration imperative for SAP and other back office systems
To be effective, e-invoicing must enable collaboration with all your suppliers and all your spend. That means you must extend your SAP and other ERPs, asset management and back office systems outside the four walls of your company. This session will explain how you can leverage cloud technology and a business commerce network to extend these systems for effective and efficient global e-invoicing — without any disruptions or changes to the systems you rely on for optimising internal business processes.

Andreas Thonig, European Account Manager, Ariba

16.00 Interactive discussion: The path to e-invoicing – where do I start?
Not every e-invoicing project follows the same path. The current state of your payable operations, percent of invoices being processed electronically, and whether your procurement and payable organisations are closely aligned are among the variables that can influence project definition and scope. In this session, you will learn about the different approaches you can take to e-invoicing and how you can lay a foundation to grow into a top-performing organisation.

16.30 Up and running with e-invoicing – benchmarking results and measuring your success
With more and more companies adopting e-invoicing globally, benchmarks have evolved to show results that leading organisations are achieving from e-invoicing. In this closing session, we will assess the market today and tomorrow, and help you understand the key performance indicators (KPIs) that you should track to ensure an effective and efficient implementation.

Susie West, CEO, sharedserviceslink.com
Alex Saric, Director, EMEA Marketing, Ariba

17.15 Chair’s summation and masterclass close

18.00 Drinks reception – join your host and all the speakers at this champagne reception.

19.00 VIP dinner – the first 20 delegates to register will be invited to dine at one of Berlin’s top restaurants to further the day’s conversations and relax.

* Subject to availability - first come, first served, only 10 joint tickets available. Call +44 (0)20 3176 2623 to register for this special offer.