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Unsure about which technology to invest in for your accounts payable department?
The Accounts Payable Tech and e-Invoicing Summit 2012
4th December 2012 - 6th December 2012 | London, UK
The Accounts Payable Tech and e-Invoicing Summit 2012
December 4th – 6th 2012, London, UK
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Unsure about which technology to invest in for your AP department? The Accounts Payable Tech and e-Invoicing Summit 2012 is a one of a kind event, providing a real and practical insight into the latest and greatest technologies on the market now. With real end-user case studies and live demos from solution providers, you will come away with an in-depth understanding of what’s suitable for you and your organisation. Topics will also address cutting edge developments in the market, giving you inspiration for the future. Join us in London to:
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The Accounts Payable Tech and e-Invoicing Summit 2012
December 4th – 6th 2012, London, UK
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Conference day 1: Wednesday 5th December |
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08.15 Registration and refreshments 08.45 How to elegantly navigate the AP tech landscape Deciding which solutions to invest in can be a tricky process. How can you be sure it will deliver the goods? In this session, Susie West gives a guided tour through the AP Matrix, highlighting which solutions are suitable for each step of invoice processing and for which suppliers. Susie West 09.45 Best practices for implementation projects to enable and accelerate finance transformation The effective implementation and use of a software solution can mean the difference between problem-free, streamlined execution of financial operations, and inefficient processes that can hinder a business’s productivity and growth. But is your organisation ready for such a large scale change? Technology cannot fix an already broken process! In this session, Phillip Price draws on his extensive experience within financial transformation to highlight the common business blind spots that if identified pre-implementation can:
Phillip Price “I’ve been impressed by the level of detail provided with lots of useful practical information.” Accounting Operations Manager, 10.30 Morning coffee and demo by OB10 11:00 Cloud: the next big thing in financial technology? Working in nearly 60 countries worldwide, Oxfam is one of the most internationally recognised charitable organisations. But with a “spikey” and largely unpredictable pattern of demand for computing, reactive resource planning is essential to make the most of business opportunities. Moving several functions to a cloud solution has enabled Oxfam to:
In this session, Peter and Stewart describe their experiences in moving to the cloud and some of the lessons learnt in doing so. Peter Ransom Stewart Marshall “Incredibly useful discussions on issues encountered and how to overcome them.” Head of Purchase to Pay, RCUK Ltd 11.30 How to reduce your manual invoice processing by over 95% with OCR technology In 2009, the accounts payable department at Aggregate Industries was manually processing nearly 200,000 invoices a year. Today that figure is less than 10,000. a reduction of 95%. In addition to cutting costs through headcount, streamlining processes to reduce invoice processing time, and increasing visibility of management information, crucially, implementing OCR has provided a springboard for bigger and better automation projects. In this session, Graham outlines:
Graham Couling 12:00 E-invoicing and mid-size suppliers: how to capture the tricky middle Realising the return on investment and tangible benefits of an e-invoicing solution can take a while. For Camden Council, a few dedicated years of managing the project has realised savings of nearly £500,000. First they engaged and empowered their staff to ensure process compliancy. Then they strategically targeted their supplier base, star ting from high volume, to focus resources. But how can they keep driving the project to make the most of its potential? In this roundtable session, Andrew Coulson outlines the key success factors to the project so far, as opens up the discussion as to the best techniques for onboarding midsize suppliers to e-invoicing projects. Andrew Coulson “All the speakers know their stuff and came prepared to share.” P2P Process Owner Europe, 12:30 The missing link to David Cameron's supply chain finance initiative Learn how leading organisations are already using early payments to provide faster payments to suppliers while maximising discount capture in parallel. Joe Hyland 13.00 Networking lunch 14:00 PDFR from TIS: how to remove paper invoices instantly In this session TIS will demonstrate 'live' their unique PDFR solution as part of multi-channel invoice processing Tim Woodhouse 14:30 Do it yourself: How to on-board over 50% supplier invoice volume in 6 months with a free supplier portal When your company is manually processing 500,000 paper invoices to the value of £1 billion, how do you go about taking off some of the load in the shor test period of time and with the least disruption to the business? This was the situation facing Mark Kendal in 2011. By mid-2012, 56% of all suppliers were using e-invoicing, on-boarded through a supplier por tal designed to be engaging and simple to use for suppliers. In this session, Mark outlines the key success factors and outcomes of the project, including:
Mark Kendal 15:00 Speaker clinic 15:15 Afternoon coffee “A well planned and orchestrated event to achieve audience participation.” Head of Corporate Payables and |
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15.30 Stop cash slipping through your fingers! How to identify and prevent invoice fraud Fraud costs the UK £73 billion every year, according to the latest report by the National Fraud Authority. As advancing technology increases the visibility of sensitive management information, without strict and efficient controls in place many businesses are losing money through forged invoices, embezzlement and phoney VAT information. Often, however, huge sums are unrecoverable due to late recognition of the problem. So how can you spot and prevent fraud happening in your organisation? In this session, Susie West outlines the key tactics used by fraudstersto target accounts payable, and what methods of prevention you can use to stop payments being made before it’s too late. Facilitated by: Susie West Peter Loughlin 16.15 Trying to read minds? Understand what makes your suppliers tick Most organisations will have a supplier base somewhere between 1,000 and 100,000. But how many have onboarded with your processes? Engaging with suppliers is no easy task, but in this session representatives from different supplier organisations give their views on how to develop and maintain supplier relationships and make the transition to automation with ease. Phil Harris-Bridge “I’m coming away with several ideas and am re-thinking our approach.” Head Financial Management, 17:00 Chair’s close Lessons learnt from day one 17.15 Vendor solution tour by Nimbus 17.30 Drinks reception |
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Conference day 2: Thursday 6th December
08.15 Registration and refreshments 08.45 Top tips from day one Susie West 09.30 A shared services Christmas carol: the past, present and future of technology Seven years ago, Orange Business Services outsourced their accounts payable function expecting to see cost savings and increased efficiency. But with the rise of technology, they discovered that more savings were there to be made.
Peter Loughlin 10.00 Morning coffee and demo by Hubwoo 10.30 Mobilisation of the workforce: using portable technology to drive efficiency These days no one can imagine communication without mobile devices, so why imagine your business processes as static? As a rapidly expanding business with high investment in the front end, Pret a Manger has a need for robust back office systems that can cope with large volumes of data without compromising the integrity and dynamic business approach which makes them successful. In this session, Ben explains how incorporating portable solutions into everyday finance functions such as expenses or invoice approval can:
Ben Patricks “A great event to network and understand how other businesses are handling their challenges.” Manager of European Payables, 11.00 What KPIs you need to know to realise you're on track post-deployment You’ve implemented the technology to streamline your AP department, but how do you know you’re going in the right direction? Through roundtable discussion, this session explores what best practice indicators you should be looking for and what KPIs and metrics you can rely on to guide you. Susie West 11:45 Complete Capture Autonomy A look at how capturing documents at the point of origin can bring clarity, control and compliance to your accounts payable process. Scott Addington 12.15 Networking lunch 13.15 Realise best-in-class AP efficiencies with WNS SAP-certified solutions WNS deliver paperless, web-based, workflow-driven accounts payable. Be the best. Bob Mercer 13.45 The big supply chain financing debate: invest or regret? In the current economic climate, companies want to make sure they are getting the greatest value from their cash reserves and are able to use their working capital to their advantage. Due to low interest rates and return on capital, companies are increasingly looking to supply chain financing to achieve this. But which is the best platform for supply chain financing, and will it really give you ROI? In this session, two organisations discuss why supply chain financing is such a hot topic, and the merits and pitfalls of their respective methods. Gergely Szappanos Peter van Rood “Good to be able to discuss with other companies AP Manager, |
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14.30 True grit and determination: how to roll out an international purchasing card For low value, low volume spend, P-cards provide a fast, cheap and transparent alternative to invoices. So why are they met with such resistance? In the past 5 years, they’ve come a long way, and in this session Mark Miles demonstrates how a little determination has gone a long way to reducing BP’s low value spend by half. He explains:
Mark Miles 15.00 Speaker clinic 15:15 Afternoon coffee 15.45 Improve your process compliancy to 98% with self-billing As part of the RWE group, one of the top 5 European power companies, Essent is the RWE brand on the Dutch and Belgium energy market. Working with a decentralised procurement department, process compliancy was a big issue for Essent. And with 120,000 invoices to process, the lack of standardisation was costing them time and money. That was until a year and half ago. By simultaneously centralising the operational procurement function and implementing a catalogue system combined with self-billing, Essent has managed to significantly decrease the number of manually processed invoices, and hugely improved compliancy across the board. In this session, Martijn details the combination of catalogue buying and self-billing, the key success factors for the project and how the project will continue to improve processes in the future. Martijn van den Berk 16.15 Breaking the glass ceiling: how technology can allow your accounts payable function to become a seriously value adding business partner With mergers and acquisitions inevitably comes large scale process integration. But with a detailed and actionable road map integrating accounts payable functions with the wider business strategy, HP are on track to improve their cash flow by more than $1 billion. By standardising processes globally and creating connections to key stakeholders in the business, the accounts payable department have been able to reap considerable rewards in moving towards a value-add, rather than simply transactional role. In this session, Caroline draws on her extensive experience to outline how such a move is possible, including:
Caroline Norman 16:45 Chair’s close Susie West 17.00 Close of conference “Excellent on site team from sharedserviceslink.com, very knowledgeable and helpful.” Accounts Manager, |
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The Accounts Payable Tech and e-Invoicing Summit 2012
December 4th – 6th 2012, London, UK
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Pre-summit Learning Labs: Tuesday 4th December |
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A. 08.15 – 11.15 Supply Chain Financing: Using e-Invoicing to realise the strategic business benefits Through compliant and transparent processes, e-Invoicing can radically improve your ability to manage and allocate your working capital and capture discounts from suppliers. This results in stronger vendor and ensures you gain maximum return on your available capital.
Learning Lab Facilitator: “The presenters show real experience.” Accounts Payable Group
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B. 11.30 – 14.30 (including working lunch) Collaborative Process Excellence: How to optimise and then continuously improve your end-to-end financial processes This workshop reveals how leading organisations including BAE Systems, Cameron and Sony are applying business process management to underpin operational excellence of their shared services and global business services operations. This is not just about implementing or optimizing ERP, but how to make continuous process improvement a sustainable, competitive advantage which improves service quality, improves efficiency and ensures compliance.
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C. 14.45 – 17.45 Intelligent invoicing: Going beyond paperless to accurate Has your organization implemented eInvoicing but continue to see high error rates? Are you reconciling and approving invoices in time to leverage discount terms? Electronic invoices are a good first step towards streamlining and automating some of the process. However, they are only half the solution towards reaching accurate invoicing and realizing the savings. Learning Lab Facilitator: “An eye opening and worthwhile event.” Director of Finance, |
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The Carlton Tower
Cadogan Place
London
United Kingdom
SW1X 9PY
Source to Settle as a Service 2013
The Carlton Tower Hotel, London
To make a reservation at the Jumeirah Carlton Tower Hotel, please call the hotel on (+44) 20 7235 1234 and ask for reservations or email your request through to jctgroups@jumeirah.com Rates from £299 + VAT, room only, (single occupancy).
Always quote booking reference "SHA180613" when booking
Please book by 18th May 2013
A reduced rate is also available at the nearby Millennium Knightsbridge Hotel, 2 minutes walk. Please call on (+44) 20 7629 9400 and ask for reservations or email your request through to: reservations.knightsbridge@millenniumhotels.co.uk Rates from £209 + VAT including breakfast, (single occupancy).
Always quote booking reference "SHAR170613" when booking
Please book by 8th May 2013
Nearby accommodation is also available at 30 Pavilion Road, 3 minutes walk. Please call the hotel on +44 (0)207 584 4921 or email rgr@searcys.co.uk Rates from £144 - 248 inc VAT and breakfast, single occupancy
Always quote booking reference "GA1" when booking
Please book before 8th May 2013
For a further selection of nearby hotels please click here to book online
All rates are subject to availability.
The Accounts Payable Tech and e-Invoicing Summit 2012
December 4th – 6th 2012, London, UK
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Package |
Really really early birdRegistered & paid by |
Really early birdRegistered & paid by |
Early birdRegistered & paid by |
Standard prices |
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Premium Plus Conference + 3 Learning Labs |
Save £800 £1796 + VAT |
Save £300 |
Save £200 |
£2596 + VAT |
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Premium Conference + 2 Learning Labs |
Save £600 £1597 + VAT |
Save £200 |
Save £100 |
£2197 + VAT |
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Standard Plus Conference + 1 Learning Lab |
Save £450 £1348 + VAT |
Save £100 |
£1798 + VAT |
£1798 + VAT |
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Standard Conference Only |
Save £400 £999 + VAT |
Save £100 |
£1399 + VAT |
£1399 + VAT |
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Limited places are available for vendors. Vendor passes are chargeable at £1818.
No discounts apply. Learning labs are priced at £399 + VAT each.
Only one discount is applicable per registration. In order to qualify for the early bird discounts, bookings must be received with payment before stated date.
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Bring your team! sharedserviceslink.com understands the value of team knowledge sharing. Groups booking at the same time from the same company receive the following discounts (discounts apply to the full price only and cannot be applied retrospectively). Only one discount is applicable per non-member. In order to qualify for the early bird discounts, bookings must be received with payment before stated date. UK VAT is charged at 20% - (Events held outside the UK - France VAT is 19.6%). We do not combine discounts but we will honour the discount that is better for you. To make a group booking call +44 (0)20 3176 2623 |
Bring your team! Teams of 2 10% discount |
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Satisfaction Guarantee At sharedserviceslink.com We are absolutely confident that you will receive value for money. To give this belief credence we are offering a money-back guarantee if you feel you have not experienced value for money from attending our events. There is no catch. To qualify for this you need to ensure you liaise with Susie West directly before the end of the conference, and that you attend all conference sessions over the two days. Learning Labs are not included in this guarantee. All refunds will deduct a 10% administration fee. |
Registration fee includes:
The fee includes conference documentation, lunch, refreshments, participation in the networking events and administrative expenses. When you register, you will receive an acknowledgement and your invoice. Any discounts offered (including team discounts) also require payment at the time of registration. Payment must be received prior to the conference, and within 30 days of registering. If payment does not arrive less than 10 working days prior to the event, a credit card payment will be requested.
Payments made with American Express credit card will have a transaction surcharge of 1.5% the total value.
Registration Policy
Please view our registration policy for full information about payment, cancellation, postponement, substitution and discounts.
Payment Terms:
Payment is due in full upon completion and return of the registration form. Due to limited conference space we advise early registration and payment by credit card to avoid disappointment. Your registration will not be confirmed until payment is received. Admission to the conference will be refused if payment has not been received.
Cancellation and Substitution Policy:
Provided the fee has been paid in full, substitutions at no extra charge can be made up to 7 business days before the start of the conference. Cancellations must be received in writing or by emailing enquire@sharedserviceslink.com, more than 7 days before the conference is to be held in order to obtain a full credit for any future conference. Cancellations received 7 days or less (including the seventh day) prior to the conference will not be credited. If you cancel at any time after registering and before payment has been made you will be charged a cancellation fee or £100. In the event that SHAREDSERVICESLINK.COM cancels an event, payments received at the cancellation date will be credited towards attendance at a future conference, or in the event of postponement by SHAREDSERVICESLINK.COM, a rescheduled date. Credit notes remain valid for twelve months. SHAREDSERVICESLINK.COM reserves the right postpone or cancel an event, to change the location of an event or to alter the advertised speakers for an event. SHAREDSERVICESLINK.COM is not responsible for any loss or damage as a result of substitution, alteration, postponement, or cancellation of an event due to causes beyond its control including without limitation, acts of God or public enemies, civil war, insurrection or riot, fire, flood, explosion, earthquake, sabotage, accident, change of law, strike, labour trouble or work interruption, terrorism or any cause beyond its reasonable control ("Force Majeure Event").
Speaker Changes:
Occasionally it is necessary for reasons beyond our control to alter the content and timing of the programme or the identity of the speakers.
Data Protection:
Personal data is gathered in accordance with the Data Protection Act 1998. Your details may be passed to other companies who wish to communicate with you with offers related to your business activities. If you do not wish to receive these offers, please tick the box.
Incorrect Mailing:
If you would like us to change your details or remove your name from our database, please contact us on +44 (0)20 3176 2623 or database@sharedserviceslink.com quoting your number on your mailing label. Amendments can take up to 6 weeks so please accept our apologies for any inconvenience caused in the meantime.
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